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Personal Assistant to the Ambassador

Deadline: 6 October 2024

Are you looking for a challenge in an international diplomatic environment and interested in contributing to the bilateral relations between Denmark and Malaysia? Are you also motivated by an outgoing, service-minded position and thrive working in a small, dynamic team? Then you might be the one we are looking for as our new Personal Assistant at the Royal Danish Embassy in Malaysia.

Your role

As a member of a small and dynamic team, you will have to be self-driven and show initiative. We expect you to exhibit independent thinking and be a problem solver while at the same time enjoy being a part of a team and are ready to be flexible. The Embassy values quality, integrity and team spirit and we attach great emphasis to helpfulness, respect and flexibility. You will work closely with all the staff at the Royal Danish Embassy and the Ambassador’s residence. The main tasks and responsibilities include, but are not limited to: 

  • All secretariat and receptionist functions, including calendar management.
  • Handle invitations and other preparations for various events and functions, including events held by the Royal Danish Embassy.
  • Make travel arrangements including visa formalities.
  • Assist in preparation and logistics for visiting dignitaries and delegations.
  • Handle office operations, including purchases.
  • Draft letters and other official correspondence and prepare other material as required.
  • Use and update contact database.
  • Handle accounting and expense settlement.
  • Contribute to other ad hoc administrative tasks.


Your profile

We are looking for an open minded, positive, flexible and enthusiastic team player with an eye for quality and efficiency in your daily work and with the capability to deliver tangible results. The ideal candidate will meet the following criteria:

  • Preferred degree in a relevant field.
  • Minimum five years of substantive experience in a relevant position, preferred from i.e. another diplomatic mission.
  • Strong and well-documented competences in administration.
  • Excellent communication skills and high proficiency in English and Bahasa.
  • Self-driven, good interpersonal skills, result-oriented approach, and high drive to succeed in your own and the team’s projects.
  • International and/or cross-cultural experience is a plus but not a requirement.


Application and recruitment process

To apply for the position, please send your application (motivated cover letter, CV and recommendation and references) in English explaining your motivation and qualification for the job to [email protected] no later than 6 October 2024. The subject of the e-mail should read “PA – [your name]”.

Interviews will be held shortly after the application deadline. Expected starting date is end of 2024 or beginning 2025. Employment is dependent upon a security clearance by the Danish authorities. 

The Royal Danish Embassy attaches great importance to equal opportunities for all and therefore welcomes applications from all qualified persons regardless of race, sex, gender, religion, age or disability. 

By submitting your application, you consent to the processing of your personal information in line with the Personal Data Policy of the Ministry of Foreign Affairs of Denmark. 

Questions

For questions regarding the position, please contact Merve Yalcin, Deputy Head of Mission on [email protected]. 

About us

At the Royal Danish Embassy in Malaysia, we are a small, dynamic, results-oriented and caring team. We take pride in our work and our results that feed into the strong relations between Denmark and Malaysia. We cover, advise and assist on a wide range of areas, including political, commercial, cultural, press and consular matters.